Best Practices for Safe Data Backup and Recovery

In this digital world, it is highly important to keep your data safe. Data is one of the most valuable things for a company. It includes various important things your customer details, business information, financial reports, project files, emails, and many more. All of these things are stored in digital form, and keeping them safe is highly important.  But what if one day all that data is lost due to a system crash, virus attack, or human mistake?

This is the reason why having a proper data backup and recovery plan is important for every company and business. Having a backup will make sure that it remains safe at all costs. Data is the backbone of a company, and here are the best ways through which you can keep your data safe.

What Is Data Backup and Recovery?

Data backup means creating a copy of your important files and storing them in a secure location. It helps companies and businesses to restore the information if their original data is lost or damaged due to any kind of problem. 

On the other hand, Data recovery is the process of restoring the data to the systems. So that everything can work normally even after a loss or some damage. 

These steps are important for your ongoing business. Doing a data backup will ensure that nothing is lost, and data recovery will ensure a smooth workflow without issues. Through these steps, your business will not stop running, even after a big data issue. For example,  if a company computer gets infected with a virus and files get deleted, then if you have a backup, you will be able to get those files again without any problems. 

Best Ways for Safe Data Backup and Recovery

Here are some of the best ways to make sure your data is always safe and easy to recover without any problems:

1. Follow the 3-2-1 Backup Rule

This is one of the most used ways through which companies back up their data. Basically, in this method, companies keep 3 copies of the data  (one main copy and two backups). They store the data in 2 different types of storage devices like one on a hard drive and another on cloud storage. Finally, they keep 1 copy of the data offsite, like in some other office or building so that it could be protected from fire, theft, or any kind of natural disaster. If you follow this 3-2-1 Backup Rule, then your data will remain safe even if your office computers crash or some physical damage happens.

2. Use Cloud Backup Services

Cloud backup is one of the safest ways to keep your important data safe. It automatically saves copies of your data on online servers. These copies will not be lost as they are on online servers. To recover your safari from the Cloud, you just need an internet connection and storage space in your device. This data can be recovered anywhere at any time because it’s online. Cloud storage also has an encrypted storage option, so you don’t have to worry that anyone will see your data. Only authorised people can access the data. Also, it provides quick recovery options so you don’t have to wait for hours to get the data back. If you don’t know or find it difficult to manage or set up cloud backups on your own, you can take our IT cloud backup services. Injoria Technologies will handle everything and make sure that your data always remains safe and accessible. 

3. Automate Your Backups

Doing backups manually can be risky because people can forget to do it or make mistakes during the process. That’s why always choose automated backups for your data. When automated backups are set up, the computer or system will save your data by itself at regular times, like every day, every week, or every month. You don’t have to remember to do it on a regular basis. You can do business work easily, and the system will keep working in the background and back up the storage on itself. Automatic backups also save your time and give peace of mind because your data stays safe on a regular basis. 

4. Encrypt Your Data

Encryption means locking your files with a secret code so that only you or trusted people can open them. It also sometimes means converting your files into a secret code that only authorized people can read. Even if hackers steal your data, they won’t be able to read it because of your personal codes. It’s like putting your files in a locked box that only you can open. We advise the cooanies to use the encryption for both - the data saved on your computer or backup drive and the data you backup on the internet. Many cloud and backup tools already have this lock system, and you can turn it on with simple steps. If you are not sure how to do it, you can take the IT services of Injoria Technologies. We will set up a safe and simple system where all your files will be locked and protected. 

5. Test Your Backup and Recovery Systems

Most of the companies think that saving their data on systems is enough. It is highly important to test the backup that is made. Most people just simply make the backups and never test them, and when the problem arises, they find out their files are broken or missing. To avoid this, you should test your backups from time to time. You can test them once a month. To do this, just try to open your backup files and see if everything is working fine. If you want, our IT experts can help you test and check your backup system so you can get back your data whenever you need. 

Conclusion